The most common sharing errors (and how to avoid them)

With cloud technology, it's never been easier to work remotely on projects. Programs like Google Disk make it easy to do so, without it being too complicated. It's easy to share work documents. However, this ease can come with security problems. All it takes is for a file to be shared publicly, when it was intended to be for the informed eye only, to create an information leak. It happens far more often than you might think.

This video is intended as a reminder of the mistakes you need to avoid with Google Disk (but this also applies to other software) to avoid disasters. When sharing, you need to think about the roles given to those with whom you're sharing the file. If a person only needs to look at the file, he or she is assigned the role of reader. If they need to provide hints or comments, they are assigned the role of commentator. The editor role should only be assigned to those who need to modify the file directly. This role can be changed at any time, and applies entirely to a shared folder.

Another common mistake is to leave the link sharing approach. Because all you need is the hyperlink to enter the folder or file, which can facilitate intrusions. It's better to opt for nominative sharing, preventing those who aren't linked from accessing the information. Disabling downloading and copying is an often-overlooked option, which nevertheless ensures file security.

Duration: 10 minutes

Image: Mohamed Hassan from Pixabay